Exploring the Relationships between Virtual Client Meetings, Financial Anxiety, and Trust in Financial Planning
Published Online: Dec 24, 2024
DOI: https://doi.org/10.2478/fprj-2024-0004
Keywords
© 2024 Ashlyn Rollins-Koons et al., published by Sciendo
This work is licensed under the Creative Commons Attribution 4.0 International License.
While many financial planners may have considered implementing virtual tools to communicate with their clients before March 2020, the COVID-19 pandemic made these tools essential. This is especially true for virtual client meetings (i.e., tele-financial planning). Tele-financial planning can offer benefits such as saving time, reducing travel, and increasing convenience (Collier
It appears that for many planners tele-financial planning has become a mainstay, which presents a greater need for research that explores the relationship between tele-financial planning and client outcomes to aid practitioners with evidence-based practices. Yet, to the authors’ knowledge, there has not been a published article on how tele-financial planning relates to trust. In the realm of financial planning, trust encapsulates the client’s expectation of the financial planner’s reliability, honesty, and competence, underpinned by the confidence placed in the other party’s integrity and dependability (Cull & Sloan 2016; McCoy
To address the gaps in the literature, this study uses primary data collected from Canadian clients and integrates the theory of polymedia and the technology acceptance model (TAM) to examine the relationship between tele-financial planning and client trust. The primary explanatory variables in this study are the client’s perceived ease of use (PEU) of virtual meeting platforms, the choice of meeting virtually or in person, client satisfaction with virtual meetings, and financial anxiety. Implications for practitioners and future research directions are also discussed. The primary research questions for this study are as follows:
RQ1. What factors contribute to whether a client and planner meet virtually? RQ2. How do virtual meetings and financial anxiety impact client trust?
This paper proposes a theoretical framework that integrates the theory of polymedia (Madianou & Miller 2013) and the TAM (Davis 1989) to provide theoretically informed considerations for fostering trust when working virtually with clients. These theories are appropriate as clients and financial planners can now communicate through a variety of channels, including face-to-face meetings, phone calls, emails, and videoconferencing. For example, it is not uncommon for planners to email, have a phone call, and meet with the same clients all within the same week. The theory of polymedia (Madianou & Miller 2013) posits that the
To provide more insights into how virtual client meetings impact trust, a second theory was added to the theoretical framework—the TAM (Davis 1989). TAM (Davis 1989) is a theoretical framework used to explain and predict users’ adoption and acceptance of technologies such as video conferencing. The TAM model is rooted in reasoned action theories. The theory of reasoned action by Fishbein and Ajzen (1975) and the theory of planned behaviour by Ajzen (1991) both emphasise the role of antecedents (attitudes, subjective norms, perceived behavioural control) on behavioural intentions, which in turn influences actual behaviour. The TAM simplified the antecedents into two key determinants: PEU and perceived usefulness. Both determinants are theorised to shape behavioural intention, which predicts the actual use of the technology (this is how it aligns with the broader tradition of reason action theories). Our study focuses on the client’s report of how easy it is to use their virtual meeting platforms from their perspective. Users are more likely to accept and adopt a technology if they perceive it as easy to use, as this reduces the cognitive and physical efforts required to engage with the technology. We chose not to include perceived usefulness, as research has found fintech and virtual meetings do not decrease the time needed to meet with clients or produce efficiencies (Tharp
This research focuses on the relationship between clients’ perceptions of technology’s ease of use and their satisfaction with virtual meetings. To link this concept of PEU with the theory of polymedia, we hypothesise that if clients find virtual meetings easy to use and enjoyable, then that channel of communication will create a positive socio-emotional experience, which will facilitate client trust (Davis 1989; Madianou & Miller 2013).
While research has explored how PEU leads to technology adoption in other professions, the financial-planning literature has yet to examine how tele-financial planning relates to client outcomes (Archuleta
In 2016, Cull and Sloan created the most comprehensive review to date of trust in financial planning highlighting that its multifaceted nature necessitates recognising both the affective and cognitive aspects of trust. The affective dimension is associated with the emotional side of trust (e.g., the sense of security and benevolence in the other person) whereas the cognitive dimension aligns with the competency aspect (e.g., the belief in the other person’s expertise and dependability) (Cull & Sloan 2016). This study measures client trust using a scale developed by Sharpe
Building trust with clients is a worthwhile endeavour in financial planning, whether meeting in person or virtually. Research has shown that trust is essential for improving the likelihood of clients being honest about their financial situation, encouraging clients to seek a financial planner for advice (Alyousif & Kalenkoski 2017), and promoting the follow-through of financial recommendations (Hunt, Brimble & Freudenberg 2012). However, building trust is not easy for several reasons. First, there is still a taboo against talking about money openly in many cultures (Alsemgeest, 2016). According to McCoy, White and Chen (2019), 83% of individuals in America had not spoken to anyone about their finances in the previous year. Furthermore, the client may experience difficulties understanding the complexities of the financial planning process, which creates a sense of uneasiness (Pullen & Rizkalla 2003). Sharpe
The relationship between virtual meetings and financial planner–client trust still needs to be established (Archuleta
Fox and Bartholomae (2020) interviewed financial planners who expressed their reliance on Zoom during the COVID-19 pandemic for client meetings. For some financial planners, this was a positive shift as they were already aiming to use more digital tools, while others lost some of their clientele and struggled to build relationships virtually (Fox & Bartholomae 2020). From a client perspective, adopting and trusting financial technology may be tied to their PEU (Nangin
Client choice may be an important component in determining whether clients experience satisfaction with virtual meetings (Hanna 2012). In telehealth, trust is related to patients’ perception of the ease of the technology used in the session and their ability to choose between in-person sessions and virtual sessions (Schnall, Higgins & Brown 2015; Zhou
Financial anxiety has been shown to influence client–planner relationships, particularly client communication and engagement (Grable
Research has shown that financial planners tend to underestimate the amount of financial anxiety their clients are experiencing (Anderson
Based on the guiding theoretical framework and the prior literature, we have developed the following hypotheses for this study:
H1. PEU will be positively associated with virtual meetings. H2. PEU will be positively associated with whether a client chooses to meet virtually. H3. PEU will be positively related to client trust in their planner. H4. Providing a choice of meeting format will be positively related to client satisfaction with virtual meetings. H5. Providing a choice of meeting format will be negatively related to virtual meetings. H6. Meeting virtually will be negatively related to client trust. H7. Client satisfaction with virtual meetings will be positively related to client trust. H8. Financial anxiety will be negatively related to client trust.
A survey was administered to clients of financial planners in Canada via Precision Data in June of 2023. The central focus of this research was to examine how tele-financial planning impacts client trust. From the initial set of 2,925 respondents, discrepancies in data pertaining to key screening questions reduced the sample size to 2,783. Within this group, 1,246 respondents indicated they did not engage with a financial planner. Conversely, 1,537 acknowledged interactions with financial planners. A follow-up question was posed to this subset of 1,537 to obtain further details on their experiences. Six respondents abstained from this question, resulting in a sample of 1,531. The data for the current study focused on those who use financial planners for more than only investment services (e.g., they also see their planner for other services such as retirement or tax planning) resulting in a final sample size of 633.
This study uses items and scales to measure client trust, virtual interactions, and financial anxiety. The control variables for this study include a variety of client demographics such as age, gender, education, marital status, race, household income, and self-reported financial knowledge. The number of years a client has worked with their financial planner, whether their financial planner has a designation, and the services clients see their financial planner for are also controlled. This information is presented in Table 1.
Client Demographic Data
Age | 52.02 | 16.65 | |
Gender | Female | 304 | 48.64% |
Male | 321 | 51.36% | |
Education | High School or Less | 95 | 15.15% |
Some College or Diploma | 231 | 36.84% | |
Bachelor’s Degree | 218 | 34.77% | |
Graduate Degree | 83 | 13.24% | |
Marital Status | Married | 352 | 56.05% |
Single | 146 | 23.25% | |
Cohabitating | 54 | 8.60% | |
Divorced/Separated | 46 | 7.32% | |
Widowed | 30 | 4.78% | |
Race / Ethnicity | White, Non-Hispanic | 466 | 71.25% |
Asian* | 122 | 19.49% | |
Black/Other | 58 | 9.27% | |
Household Income | $0 – $50,000 | 127 | 20.26% |
$50,000 – $99,999 | 213 | 33.97% | |
$100,000 – $149,999 | 173 | 27.59% | |
$150,000 – $249,999 | 81 | 12.92% | |
$250,000 – $499,999 | 33 | 5.26% | |
Subjective Financial Knowledge | 4.83 | 1.11 | |
Years with Financial Planner | 8.56 | 7.98 | |
Financial Planner Designation | No designation | 25 | 8.15 |
CFP® | 194 | 63.19% | |
Other | 88 | 28.66% | |
Services Financial Planner Provides** | Budgeting/Cash Management | 122 | 19.27% |
Retirement | 347 | 54.82% | |
Tax | 232 | 36.65% | |
Investment | 417 | 65.88% | |
Insurance | 136 | 21.48% | |
Estate | 154 | 24.33% |
Asian also includes South Asian, Pacific, or Filipino backgrounds.
Percentages do not total to 100 due to respondents being allowed to select multiple categories.
The dependent variable measures client trust by creating a latent variable using a validated five-item trust scale developed by Sharpe
The independent variables were constructs that were predicted to influence client trust, either directly or indirectly.

After coding and preparing the data in STATA/SE 17.0, this analysis employed structural equation modelling (SEM) to analyse the results using MPlus 8.8. Two variables used in this study were binary, for which weighted least square means and theta parameterisation were used to estimate missing data (Muthén & Muthén 2018). The analysis for this study constituted three steps. First, descriptive statistics for the dependent and independent variables are presented. Second, a measurement model using CFA was used to evaluate factor loadings and model fit. Finally, a full structural model was used to test the effects as depicted in Figure 1 on client trust.
To test model fit statistics, MPlus 8.8 was employed to analyse the unconstrained model chi-square test of model fit, standardised root mean square residual (SRMR), the root mean square error of approximation (RMSEA), Tucker Lewis Index (TLI), and the comparative fit index (CFI). Values of less than .05 for SRMR and RMSEA indicate excellent model fit (Kenny 2015; Kline 2016), while values of 0.95 or greater for TLI and CFI are considered excellent for model fit (Kenny 2015), and a non-significant
The descriptive statistics and each latent variable indicator are presented in Table 2. The respondents’ trust scores were high across all five of the items in the client trust scale, with mean scores above four. The three items for PEU with video conferencing skewed slightly higher, with the highest mean score of 3.81 (
Descriptive statistics.
I have confidence in my financial planner’s recommendations | 4.26 | 0.83 | 1 | 5 |
I have confidence in my financial planner’s integrity | 4.34 | 0.86 | 1 | 5 |
I have confidence in my financial planner’s financial skills and expertise | 4.34 | 0.88 | 1 | 5 |
I can rely on my financial planner to follow through on their commitments | 4.36 | 0.89 | 1 | 5 |
I trust my financial planner to act in my best interests | 4.34 | 0.82 | 1 | 5 |
My interaction with video conferencing is clear and understandable | 3.81 | 1.11 | 1 | 5 |
I find it easy to get video conferencing to do what I want it to do. | 3.62 | 1.18 | 1 | 5 |
I find video conferencing easy to use. | 3.75 | 1.16 | 1 | 5 |
No | 193 | 31.03 | 0 | 1 |
Yes, I am asked my preference for the first meeting with my planner | 258 | 41.48 | 0 | 1 |
Yes, I can choose virtual or in-person for each meeting with my planner | 171 | 27.49 | 0 | 1 |
No | 63 | 10.13 | 0 | 1 |
Yes | 559 | 89.87 | 0 | 1 |
At least once a year | 296 | 47.51 | 0 | 1 |
Never | 327 | 52.49 | 0 | 1 |
I feel anxious about my financial situation. | 1.36 | 1.09 | 0 | 4 |
I have difficulty sleeping because of my financial situation | 0.82 | 1.02 | 0 | 4 |
I have difficulty concentrating on my studies/or work because of my financial situation | 0.74 | 1.07 | 0 | 4 |
I am irritable because of my financial situation | 0.88 | 1.09 | 0 | 4 |
I have difficulty controlling my worries about my financial situation | 0.92 | 1.10 | 0 | 4 |
My muscles feel tense because of worries about my financial situation | 0.69 | 1.03 | 0 | 4 |
I feel fatigued because I worry about my financial situation | 0.81 | 1.10 | 0 | 4 |
Three latent variables were created to measure PEU, financial anxiety, and client trust. The measurement model exhibited good model fit statistics (χ2 [79] = 160.16,
Standardised factor loadings for latent variables.
Recommendations | .87 |
Integrity | .89 |
Skills and expertise | .88 |
Follow-through | .83 |
Best interests | .74 |
Standardised Alpha | .94 |
Clear and understandable | .87 |
Easy to do what they need to do | .91 |
Easy to use | .86 |
Standardised Alpha | .92 |
Stress | .75 |
Sleep | .91 |
Concentrate | .90 |
Irritable | .92 |
Worry | .87 |
Tense | .87 |
Fatigue | .86 |
Standardised Alpha | .96 |
Figure 2 depicts the full structural model for this study, with PEU, financial anxiety, and trust all regressed on the control variables. The model fit statistics indicated acceptable model fit (χ2 [343] = 411.93,

Solid lines = significant paths; dashed lines = non-significant paths.
Model fit indices: χ2 (343) = 411.929,
*
Table 4 reports the standardised and unstandardised results of the full structural model. The standardised results are discussed herein. Among the control variables, only age (
Unstandardised, standardised, and significance levels for model in Figure 2 (standard errors in parentheses).
PEU → Choice of meeting type | −.01 (.04) | −.02 (.06) |
PEU → Frequency of virtual meetings | .34 (.10) | .27 (.07)*** |
Choice of meeting type → Frequency of virtual meetings | .63 (.17) | .37 (.08)*** |
Choice of meeting type → Client satisfaction | .12 (.11) | .08 (.07) |
PEU → Trust | .22 (.05) | .27 (.05) *** |
Frequency of virtual meetings → Trust | −.10 (.04) | −.15 (.06)** |
Client satisfaction → Trust | .31 (.05) | .44 (.05) *** |
Financial anxiety → Trust | −.32 (.05) | −.33 (.04)*** |
Age → Trust | .01 (.00) | .18 (.08)* |
Education → Trust | −.12 (.05) | −.14 (.06)* |
Budgeting → Trust | .23 (.08) | .13 (.05)** |
Age → Financial Anxiety | −.02 (.01) | −.35 (.07)*** |
Subjective Financial Knowledge → Financial Anxiety | −.11 (.04) | −.15 (.06)** |
Budgeting → Financial Anxiety | .33 (.09) | .19 (.05)*** |
Insurance → Financial Anxiety | .26 (.09) | .15 (.05)** |
Income → PEU | .13 (.06) | .16 (.07)* |
Retirement → PEU | .29 (.12) | .16 (.06)* |
Estate → PEU | .33 (.14) | .17 (.07)* |
PEU was positively related to whether a client met with their planner virtually at least once a year (
Both client satisfaction with virtual meetings and whether clients met virtually at all were directly related to their trust in their planners. Clients who reported greater levels of satisfaction with how frequently their planner met with them virtually reported greater trust (
Age and subjective financial knowledge were negatively related to financial anxiety, too. Remarkably, those who saw their planner for budgeting and insurance had higher levels of financial anxiety. Financial anxiety was negatively related to client trust (
The results support many of the hypothesised relationships in this study. Per the TAM (Davis 1989), clients with higher PEU were more likely to meet virtually with their planners (H1). However, H2 was not supported, as PEU was not significantly related to client meeting choice, which could be because planners are not offering choices to their clients based on their level of PEU. Those who perceived more ease of use for videoconferencing also reported greater levels of trust in their planner, supporting H3. With the amount of technology integrated into the financial planning process, a client who feels more at ease with video conferencing may have greater trust in their planner.
While the literature indicated that providing a choice of meeting format would increase satisfaction with virtual interactions (Hanna 2012; Zhou
As hypothesised, those who met virtually at least once a year had lower levels of trust in their planner (H6), but clients who said they were satisfied with their virtual interactions had more trust in their financial planner than those who were not satisfied (H7). This only partially supports the theory of polymedia (Madianou & Miller 2013). Being intentional about the choice to use technology channels has socio-emotional consequences. It also supports the prior literature that suggests virtual meetings may impede trust on their own, but additional efforts by the practitioner may improve outcomes (Fox & Bartholomae 2020). Due to the cross-sectional nature of this study, we cannot fully determine the causality of this finding. Longitudinal research may provide opportunities to see if there is an interaction between the best modality of meetings and other variables such as age, gender, financial anxiety, etc. and if there are certain best practices for different client typologies. However, the theoretical argument would be that utilising multiple venues for communication and meeting with clients more often would increase their trust. Finally, H8 was supported in that those with more financial anxiety reported lower levels of trust in their planner. The implications will discuss practical takeaways for financial planners and directions for future research.
Planners appear to recognise which clients have greater PEU, as those clients were more likely to meet virtually. Improving PEU could be accomplished by fostering technology self-efficacy, which refers to the belief a person has in how well or how successful they will be able to use technology (Huffman, Whetten & Huffman 2013). Continuous exposure to technology could help promote technology self-efficacy (McCoy 2010). There may also be virtual planning tools and software available that clients may find easier to use or more secure, which would increase trust. Financial planners could create a quick “how-to” video for clients showcasing the tools they use, how to connect, etc., so that clients have something to walk through prior to the meeting actually starting. However, planners should consider how to find optimal technology solutions that are compliant with existing laws and regulations, as not every possible communication method is permitted.
Clients who are more satisfied with the frequency of their virtual interactions also reported greater levels of trust. More research is needed to understand what leads to this satisfaction. Financial planners should consider ways to improve satisfaction with virtual interactions, such as clear meeting expectations or testing technology ahead of time (Archuleta
It is possible that the negative association between virtual meetings and trust points to the challenge of building strong client relationships through a virtual medium compared to face-to-face meetings (Oeppen
The finding that financial anxiety is negatively related to trust aligns with previous studies and adds additional evidence for this phenomenon (e.g., Grable
Several limitations must be noted due to the convenience and size of the sample, and the cross-sectional nature of the study. The sample size was relatively small, and therefore, it is recommended that future studies be conducted with larger sample sizes to increase the generalisability of the results (Brown & Lee 2019). Furthermore, the study population was specific to Canadians, while the theories and literature reviewed used in the study are American-centric, making broad generalisations difficult. As with many datasets, the demographic population skewed heavily white. Due to survey length constraints, only a subjective assessment of financial literacy was included. Future studies may want to include objective measures as there may be a disconnect between these objective and subjective measures (Xin
More research could clarify the nature of these empirical relationships, such as the antecedents to virtual meetings. Hacker
Although previous research shows the significant limitations of data-gathering within video calls (Britt, Lawson & Haselwood 2016), the ever-improving research technology landscape might lend insight into the biological and nonverbal drivers behind video calls. For example, future research could use biometric and eye tracking technology to gather novel data from clients within the virtual environment. This novel data, in conjunction with insights gathered in this study, could give a better overall picture of what compels (or repels) engagement with virtual financial planning and its corresponding outcomes.
Financial planners should take note of the relevance and enduring role of the virtual environment within financial planning. Given the benefits of virtual meetings as outlined in this study, there is certainly a time and place for the use of this technology within financial planning. However, the results indicate planners may need to make extra effort to build client trust when meeting virtually. It seems that virtual meetings are here to stay, even if many prefer face-to-face meetings. Additionally, the finding that PEU is tied to client satisfaction is an important one for financial planners looking to keep and maintain positive client relationships. Undoubtedly, openness to virtual mediums to deliver exceptional financial advice—even if challenging or outside of the planner’s comfort level—can reap benefits in the areas of client trust. Financial planners who invest in technology and increase their own and clients’ competency in its use will likely boost their competitive advantage and better serve their clients.