In the traditional administrative management mode of higher education institutions, different departments work separately, and it is difficult to realize the sharing of information. This paper follows the hierarchical design of J2EE multilayer architecture to build an administrative management platform for colleges and universities. Through cloud computing technology college management information through Hibernate mapping to the object table to achieve data storage and sharing. Simulated annealing algorithms and genetic algorithms are introduced into the system to realize the optimal scheduling of administrative tasks and promote the overall collaborative efficiency of the task process. Finally, the workflow analysis is carried out on the practical cases of administrative management in colleges and universities, and the optimal scheduling of administrative tasks